Travel logistics, bookings & events

Position: Travel and Logistics Coordinator
Reports to: Event Services Manager and Production Coordinator
Organization: Hollyhock
Location: Remote within British Columbia – candidates working remotely from locations within the Lower Mainland & Vancouver Island are prioritized.

Start Date: March 2025
Hours and Location: Seasonal (March to October), part-time hours (remote within British Columbia)
Wage: starting at $24.00 - $26.00 (based on experience)

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ABOUT US

Community, connection and impact are the foundation of Hollyhock, through each uniquely curated gathering or program. Our vision is a living and loving planet for all, we nurture inspired leadership through collective and immersive experiences, through renewing people’s connections to themselves, one another, and the natural world.

At Hollyhock, staff really care about each other. Season after season, staff consistently report that one of the best things about their work is the relationships they build with their colleagues.

We believe that our staff must reflect the diversity of the communities we serve. We strongly encourage applicants of all genders, ethnic and cultural backgrounds, sexual orientations, abilities, and with a range of life experiences to apply. Please feel free to state any aspects of your identity that may contribute to diversity in our workforce in your cover letter, so we can prioritize your application.

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ABOUT THE ROLE

The Travel and Logistics Coordinator plays a vital role within the Event Services team, overseeing travel logistics and supporting the seamless execution of programs and group bookings. This position is ideal for someone who thrives in a dynamic environment, balancing strong organizational and logistical skills.

In this role, you will coordinate all travel arrangements for presenters, group bookings, and HLI programming participants, ensuring smooth arrivals and departures. Working closely with the registration, programming, and event services teams, you will help create seamless travel experiences for all participants.

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ABOUT YOU

You are resourceful, adaptable, and thrive on managing both logistical and technical challenges. You bring a relationship-first, service-oriented approach to your work, balancing a commitment to excellence. You enjoy collaborating with others and excel at keeping all the moving parts organized to create seamless travel experiences.

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KEY RESPONSIBILITIES

• Plan and arrange all travel arrangements for presenters, conferences, and group bookings.
• Offer excellent communication and service to our presenters and guests in relation to their travel
• Build and foster strong relationships with local travel providers.
• Train Guest Services staff on travel arrangement procedures and protocols.
• Adapt to a flexible work schedule, including weekends, evenings, and statutory holidays, to meet the dynamic needs of programs and events.
• Develop and implement strategies to reduce environmental impact and costs

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QUALIFICATIONS

• 2-5 years of coordinator experience
• Previous experience in logistics, travel and customer service is an asset.
• Proficiency with computers and software, including Google Workspace, Slack, and Asana.
• Strong communication skills, with a natural and confident approach to relationship building.
• Ability to stay calm under pressure, effectively manage conflicts, and make sound decisions.
• Excellent organizational and time management skills with attention to detail.
• Experience juggling multiple tasks in a fast-paced, ever-changing environment.
• Legally eligible to work in Canada with a valid BC Driver’s License.

TO APPLY:

Please apply using the APPLY NOW form at hollyhock.ca/jobs, where you will have an opportunity to upload your resume and cover letter.

OR

Email your cover letter and resume directly to Jodi: jodi@hollyhock.ca, subject: Travel and Logistics Coordinator

Please mention you saw this at GoodWork.ca.

This position is open until it is filled. Please get your application in as soon as possible. Only short-listed candidates will be contacted.