Summer jobs, Student jobs

Position: Expedition Assistant: Bookings & Reservations 
Type: age 30 & under / summer
Organization: SOI Foundation
Location: Gatineau QC (Ottawa area)
Also hiring: Students on Ice / SOI Foundation

About SOI Foundation

The SOI Foundation is recognized globally for delivering life-changing polar expeditions. But that is just the tip of the iceberg when it comes to our mission. Our planet is facing unprecedented challenges, making youth voices, ideas, and action more important than ever. Through educational expeditions, cross-cultural experiences, science and outreach initiatives in the Arctic, Antarctic, and places in between, the SOI Foundation inspires new perspectives, ideas, connections and collaborative solutions for a nature-positive world. The outcome is a global network that takes action and contributes to building healthy communities and a sustainable future for people and our planet.

Position Summary

The Expedition Assistant: Booking and Reservations will work alongside the Expedition Team to support students and staff for SOI’s 2025 expedition season. As an integral member of the Home Team at SOI Headquarters, this role will directly support the travel and logistics involved in getting educators and participants to and from the SOI Expeditions, and Partner Expeditions over the entire sailing season. This position requires excellent communication and administration skills, the ability to multi-task and superior attention to detail.

This is a full-time contract position at the Students on Ice office in Gatineau, QC (in the Ottawa area). The role will begin with a minimum of three (3) days per week in office during the month of May, moving to five days per week in the office in June, July, and August.

Term: May 01 to August 31, 2025 (exact dates to be determined)
Hours: 7.5 hours per day, 37.5 hours per week, Monday to Friday. Work during evenings and weekends will be required.

The position will report directly to the Expedition Team Lead.

Key Responsibilities

Supporting the Expedition Program by:

• Working directly with the Expedition Team Lead to ensure flight, hotel and other travel bookings are completed for each participant and educator.
• Assist in the tracking of invoices and payments related to hotels and flights.
• Assist all Expedition Team Members in general tasks including contributing to the execution of the pre-expedition program, including on-site event support in Ottawa, collaborating with vendors, and assisting with cleanup.
• Provide assistance during the expedition period (the Home Team), including answering calls, finalizing and changing bookings, and supporting ongoing events.
• This position may also assist in organizing and packing expedition inventory, counting and labeling inventory, creating lists of supplies, cleaning and unpacking gear, and at times, lifting heavy boxes;

Character profile & key competencies

• Efficient multi-tasker, who enjoys managing spreadsheets, creating lists and organizing
• Excellent problem solver who welcomes new tasks and challenges;
• Great communicator with excellent verbal and written communication skills and the ability to liaise with people from various backgrounds;
• Adaptable to change, diplomatic and patient with a positive outlook;
• Friendly and enthusiastic self-starter, demonstrating a strong capacity to work independently and collaboratively in an office setting;
• Knowledge of, and experience with, the Canadian Arctic and Inuit culture an asset:
• Fluency in French and/or Inuktitut an asset.

Eligibility – Open to Canadian citizens, Permanent Residents and persons who have been granted refugee status in Canada. We thank all applicants for their applications. Only those selected for an interview will be contacted.

Application Process

SOI offers a dynamic environment, an exciting international network of alumni, a strong partnership network and state-of-the-art education programs.

To apply for this exciting position, please email your resume and cover letter to tracy@soifoundation.org no later than March 3rd, 2025.

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SOI is committed to enhancing equity, diversity, and inclusion among its staff and programs and invites all qualified applicants to submit a resume and cover letter.