Non-profit administration, fundraising, donor relations

Job Title: Assistant Grants Coordinator
Organization: Toronto Wildlife Centre
Location: Currently located in Downsview Park (North York) with plans to move to the Rouge National Urban Park (Scarborough), GTA

Status: Full-Time, Permanent
Start Date: March 1, 2025

Compensation: $21-23/hour commensurate with experience

About Toronto Wildlife Centre

Toronto Wildlife Centre (TWC) is a registered charity that provides rescue, medical care and rehabilitation to sick, injured and orphaned native wildlife as well as public education about wildlife issues. TWC is the busiest wildlife centre in Canada, admitting approximately 6,000 patients annually, with more than 300 species of birds, mammals, reptiles, and amphibians represented. For more information, please visit our website: torontowildlifecentre.com

Job Summary

The Assistant Grants Coordinator (AGC) plays a key role in supporting TWC’s grants team with administrative tasks, donor stewardship, and program coordination. Reporting to the Development Manager, the AGC ensures accurate record-keeping, timely donor acknowledgment, and efficient coordination of wage subsidy programs, contributing to the smooth operation of TWC’s grant-related activities. This role is ideal for someone detail-oriented, organized, and passionate about fostering relationships with valued foundation and corporate donors.

Duties and Responsibilities:

• Maintain accurate donor records, track received grants, and ensure timely donor acknowledgments.
• Assist in managing an annual grants calendar, tracking application deadlines and reporting schedules.
• Administer wage subsidy programs by preparing applications and reports, ensuring compliance with funding guidelines.
• Liaise with program staff to gather information for grant applications and reports.
• Coordinate with the communications team to prepare social media acknowledgments for donors and collect photos and videos of wild patients for grant-related materials.
• Assist with preparation of detailed project budgets and expense tracking.
• Research and gather information and statistics relevant to grant-funded projects.
• Support TWC in maintaining clear, respectful communication with existing and prospective grant-making organizations.
• Conduct donor prospect research and support grant team administrative tasks as needed.

Qualifications

Position Requirements:

• Post-secondary education in a related field (e.g., fundraising, communications, or administration).
• Minimum 1 year experience in an administrative or donor relations role, preferably within a non-profit or fundraising context.
• Proficiency with database systems and Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.

Skills and Abilities:

• Excellent written and verbal communication skills.
• Ability to understand and precisely follow instructions and seek clarification when needed.
• Self-motivated, detail-oriented, and able to work under tight deadlines.
• Strong interpersonal skills with a focus on professionalism and relationship-building.
• Proactive problem-solver with the ability to work independently and collaboratively.

Assets:

• Familiarity with donor management systems (e.g., e-tapestry and Grant Connect).
• Experience using design software such as Adobe Indesign for layout and document preparation.
• Good understanding of and interest in local wildlife issues.

Physical Requirements:

• Requires the ability to spend extended periods sitting and using a computer keyboard.

Working Conditions:

• Fast-paced office/hospital environment, with noise and the possibility of frequent interruptions
• This position requires working near materials and animals that may trigger allergic reactions

How to Apply

Send cover letter and resume to hr@torontowildlifecentre.com , with the subject line “Assistant Grants Coordinator”.

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We would like to thank you for your interest in this position. Unfortunately, due to the anticipated number of candidates only those who qualify for an interview will be contacted. Thank you for your understanding.