Non-profit Administration & Financial Management

Position: Operations Manager
Reports to: Executive Management Team
Organization: Georgian Bay Biosphere
Location: Parry Sound, Ontario (Hybrid work available, though a minimum of  2-3 days/week of in-office time expected.)

• Starting Salary: $62,500 with flexibility based on candidate's experience
• Terms: Permanent, full-time
• Benefits: Contribution amounts to retirement &/or health plans; flexible hybrid work options, professional development opportunities; paid time off.

ABOUT US

The Georgian Bay Mnidoo Gamii Biosphere (GBB) is an innovative community-based charity situated within Anishinaabek territory and the UNESCO biosphere region. Our charitable programs are dedicated to conservation, climate action, culture, and community well-being, and our social enterprise, Generations Effect (GenE) offers a range of consulting services, giving back to our charity and our community.

OVERVIEW

As a senior team member, our Operations Manager will help drive overall organizational effectiveness by strengthening administrative and financial systems. The role includes oversight of financial planning and reporting, managing IT and data software, and enhancing internal communication systems to strengthen operational capacity. The ideal candidate will have experience using a variety of business management tools, reviewing and implementing best practices to improve organizational processes and aligning work to best fulfil our strategic vision as the organization grows.

RESPONSIBILITIES

Managing Internal Systems

• Review existing systems, recommend and implement changes as needed, and integrate system-related policies and procedures training across the organization
• Recommend efficient, effective, and consistent business processes for both the charity and the social enterprise
• Develop innovative approaches that enhance functionality and improve processes for financial, HR, and project management tracking
• Understand and community and manage delivery of Information Technologyrelated needs, including cybersecurity policies and procedures, hardware and software use that ensures scalability; and provide IT support to employees, and referrals for outside experts.

Budgeting and Financial Reporting

• Support financial and risk management activities including operational budgeting, forecasting, annual audit, insurance renewal, and asset management.
• Support senior managers with budget preparation, reporting, and tracking
• Oversee cash and credit management, banking relationships, including investments and securities
• Assist in the review and management of capital and operating reserves
• Oversee the annual financial compliance needs serving as the liaison with the organization’s external audit firm and the Board’s treasurer

Supporting Business Activities of the Charity and Social Enterprise

• Understand legal and financial relationship between the charity and social enterprise, and monitor compliance with regard to CRA’s tax-related structures
• As needed, design and facilitate the integration of administrative systems between the charity and the social enterprise
• Develop and support systems for tracking strategic goals of the charity, and for tracking performance indicators of the social enterprise
• Update financial and administrative systems related to business activities, including efficient use of project management software (e.g. Asana)

Human Resources

• Support efficient administration of human resources, including recruiting, hiring and onboarding, contract review, and scheduling performance evaluations
• Ensure compliance with all employee-related legislation
• Manage a comprehensive training program for employees regarding policies, procedures, tools and templates, including IT updates.

QUALIFICATIONS AND SKILLS

• Demonstrated ability to navigate complex systems, implement and maintain effective internal systems, and to nurture organizational changes by mentoring staff and reporting to senior management
• Experience in budgeting, financial reporting, and audit processes, and familiarity with charitable sector financial policies
• Experience integrating IT systems within complex organizations, and comfortable training others in those systems
• Experience in business process development and related business reporting (cash flow, balance sheets, key performance indicators)
• Experience designing and implementing internal systems using Google Workspace, Microsoft Office, QuickBooks, Asana, Slack, and others. Experience with Zoho or similar integrated cloud-based operating systems is an asset.
• University degree in Administration, Finance, Business, Communications & IT, or a related field, will be considered an asset, as will other professional certifications.

TO APPLY

Please email your resumé and cover letter as one PDF document to Laura Peddie at info@georgiabaybiosphere.com by February 7, 2025 at 5:00 pm.

Please mention you saw this at GoodWork.ca.

Only successful candidates will be contacted for an interview.

GBB’s hiring and standard employee policies and procedures recognize and uphold antiracist, equitable, and inclusive processes. GBB welcomes and encourages applications from people with disabilities. If you would like to apply to a job, are scheduled for an interview, or have been offered a position within GBB and require accommodations and/or accessibility measures, please email to request.