Executive Assistant 

Position: Executive Assistant/Operations Coordinator
Organization: Rivershed Society of BC
Location: Remote within the Fraser Watershed, BC

• Reporting to: Executive Director & Director of Strategic Initiatives & Government Relations
• Type: Full-time, temporary with potential for extension

About us

The Rivershed Society of BC’s mission is to connect, protect and restore the Fraser’s 34 riversheds. We envision a resilient watershed where salmon, people, and economies thrive in harmony – from the Headwaters to the Salish Sea.

Rivershed aims to build and foster respectful relationships with Indigenous Nations who, since time immemorial, have been stewards of the lands within the Fraser Watershed and continue that significant role today. You’ll be joining our team during a time of exciting momentum and impact as we deepen our organizational capacity and work toward our long-term vision.

About the position

Rivershed is a remote team working mostly from locations within the Fraser Watershed. Candidates must have an appropriate home office set-up and be comfortable working with virtual supervision.

The Executive Assistant/Operations Coordinator will play a key role in helping the executive team stay on track, aligned, and moving forward. This position combines administrative and strategic support, helping to keep day-to-day operations running smoothly while advancing Rivershed’s Mission and Goals.

This position works closely with both the Executive Director and the Director of Strategic Initiatives & Government Relations, supporting work across the organization. We’re looking for someone who is not only highly organized and capable, but also a good fit for working collaboratively with our leadership team. Applications will be reviewed as they come in, and the position will stay open until we find the right person for the role.

Opportunities for in-person work at events may be optional depending on location.

Key Responsibilities

Executive & Administrative Support (30%)

• Support both the Executive Director and Director of Strategic Initiatives by managing schedules, priorities, and action items.
• Take clear notes during meetings and track follow-up items to ensure progress.
• Draft short summaries, briefing notes, and background materials to support meetings and decisions.
• Coordinate meetings, manage shared calendars, and ensure that agendas, materials, and next steps are documented.
• Help maintain and update the organizational workplan so priorities and deliverables are clear and visible.

Operations & Systems (30%)

• Manage internal systems, including Microsoft Planner and SharePoint, ensuring they are organized, accessible, and up to date.
• Create and manage team tasks and timelines, and ensure that nothing is missed.
• Maintain consistent file naming conventions and improve shared document storage and accessibility.
• Develop and update templates, checklists, and process guides to support recurring tasks and improve efficiency.
• Support document and information management across teams, identifying gaps or improvements as needed.

Strategic Coordination (30%)

• Track deliverables across departments and ensure they align with Rivershed’s strategic plan.
• Monitor progress on cross-team initiatives and flag issues or delays early.
• Keep the organizational workplan and key timelines up to date and visible for the whole team.
• Identify areas where workflows could be improved or better coordinated across teams.

Communications & Special Projects (10%)

• Support internal communications, including staff updates, templates, and knowledge-sharing.
• Help document organizational decisions, tools, and lessons learned for long-term use.
• Assist in running project debriefs and feedback processes after major events or deliverables.
• Bring forward ideas to help improve how we work as a team — especially around communication, alignment, and efficiency.

About you

• Detail-oriented, organized, and good at keeping others on track
• Strong written and verbal communicator
• Proactive, flexible, and able to adapt in a fast-paced nonprofit environment
• Comfortable working independently while also collaborating across a team
• Familiar with Microsoft 365, and other productivity tools

• (Desirable) Experience in nonprofit operations or working directly with an executive leader
• (Desirable) Lived experience connected to the Fraser Watershed or environmental work

Preference will be given to BIPOC youth that live in the Fraser Watershed (based on funding opportunities).

Work Hours, Term and Compensation

• Hours: 1.0 FTE, 35 hours/week
• Compensation: $25 to $30/hour depending on experience
• Benefits: Optional extended health and dental (shared cost)
• Start Date: As soon as possible

Job Application Information

Please submit a resume and cover letter in a single PDF indicating how you meet the hiring criteria to: jobs@rivershed.com with subject line: Executive Assistant/Operations Coordinator

Please mention you saw this at GoodWork.ca.

Applications will be reviewed as they are received. Only those that are chosen for an interview will be contacted.

Rivershed acknowledges our position as a settler-led organization on Indigenous, and often unceded, untreatied land in what is today called British Columbia, Canada. Our organization works to understand the responsibilities of this privilege, and we aim to engage, promote, and support Indigenous-led work to connect, protect, and restore (Watershed CPR) the Watershed.

We strongly encourage people from equity-denied communities to apply.