Event planning, Event management

Position: Artists For Water Event Assistant
Organization: Swim Drink Fish Canada
Location: Work from home with the ability to go to our local office in Toronto once per week

• Position Type: Fixed Term Contract, 25 hours/week
• Salary: $21/hour
• Start Date: ASAP
• End Date: June 15, 2025 (with the possibility of extension)

Do you want to make a positive impact in your community?

Are you excited about working towards swimmable, drinkable, fishable waters for everyone?

About Swim Drink Fish

Swim Drink Fish Canada is a charity dedicated to ensuring swimmable, drinkable, fishable water for everyone. By using community science and storytelling, we inspire millions of people to know and safeguard their waters. We have teams across Canada.

Swim Drink Fish is always looking to grow its movement of passionate water stewards. We need an experienced administrator who wants to lend their talents to a dynamic organization. The Finance & Administrative Coordinator will help to ensure the day-to-day operations of our charity are running smoothly.

Swim Drink Fish is a Great Place to Work

• You get to make a meaningful, positive impact on the environment
• You get to work with an extremely talented team who you can learn from and lean on
• We are committed to your professional development
• We value your creativity
• We value your input and we want to know what you think

Swim Drink Fish is an equal opportunity employer; we are committed to having a skilled and diversified workforce. Indigenous Peoples, members of a visible minority group, 2SLGBTQ+ persons, and people from other historically marginalized backgrounds are encouraged to apply.

Job Description

The Artists For Water Event Assistant will play a key role in the successful planning and execution of Swim Drink Fish's annual fundraising gala. This role will involve a variety of tasks related to art procurement, logistics, and guest management.

Here’s what you need to do…

Art Coordination:

• Coordinate art donations, including liaising with artists, galleries, and the Art Committee Chair.
• Manage the art inventory, track donations, and ensure artwork meets quality standards.
• Assist with securing art appraisals and arranging transportation and storage for all artwork.
• Create and maintain artist agreements, ensuring all necessary documentation is collected.
• Prepare artist bios and artwork descriptions for the auction catalog.
• Oversee the design and production of the event program, including artist information and artwork descriptions.
• Provide post-event stewardship to artists, including thank-you notes and updates.

Event Logistics:

• Assist with the planning and execution of the Art Gala, including coordination with the venue, caterers, and other vendors.
• Manage the guest list, including RSVP tracking and seating arrangements.
• Coordinate volunteer schedules and provide on-site support during the event.
• Assist with the development and production of event materials, such as signage, invitations, and promotional materials.
• Manage the auction process, including the preparation of auction materials and providing support to the auctioneer.

Sponsorship Support:

• Assist with the development and distribution of sponsorship packages.
• Track sponsor commitments and ensure fulfillment of sponsor benefits.
• Assist with sponsor stewardship activities, including correspondence and event invitations.

Here’s what you need to have…

• Strong organizational and time management skills with attention to detail.
• Excellent communication and interpersonal skills.
• Experience in event planning or project management is an asset.
• Proficiency in Google Workspace, Givergy, Keela and other relevant software.
• Interest in the arts and in supporting environmental causes.
• Ability to work independently and as part of a team.

Bonus points if you…

• Are able to troubleshoot basic office technology
• Have fundraising experience
• Have event planning experience

Important Note: Donʼt meet every single requirement? Studies have shown that women and racialized people of every gender are less likely to apply to jobs unless they meet every single qualification. At Swim Drink Fish, we celebrate diversity and are committed to creating an inclusive environment for all employees. If you have some of these qualities and believe this is the position that will make you excited to come to work every day, we encourage you to apply anyway. You may be just the person we are looking for!

How To Apply

Email the following information in one attachment to carol@swimdrinkfish.ca with the subject “Artists For Water Event Assistant - Your Name”.

• Cover letter, highlighting why you best fit this position.
• Resumé, highlighting relevant experience, skills, and training related to the position.
• Include the names and contact information for three references.

Application deadline is 12:00pm EST on February 7, 2025.

*Applicants must be legally permitted to work in Canada.

Please indicate you saw this posting at GoodWork.ca.