Videography Contract / RFP

Organization: The Starfish
Location: Qualified candidates should be available for travel in the Hamilton, Ontario and surrounding region throughout the length of the contract

---

Request for Proposal: Videography to document the development of Two-Eyed Seeing environmental education workshops

Please be advised that we are only accepting applications from the region of Hamilton and surrounding areas. Preference will be given to Indigenous artists.

1. Background

The Starfish Canada (TSC) uplifts youth changemakers, amplifying their voices in climate action while centering our approach on equity and justice. We provide the essential education, resources, communities, and recognition for youth to thrive as leaders in shaping a climate-resilient future.

TSC is leading a project that aims to activate youth engagement in community-level climate action through learning achieved via a place-based, experiential, Indigenous-led, environmental education curriculum. In collaboration with a co-design team made up of Six Nations of the Grand River community members, educators, and youth, we hope to design an environmental literacy curriculum that interweaves Indigenous Knowledge and Western environmental science, delivered to Six Nations communities and Hamilton schools.

To that end, TSC is seeking a videographer or firm to document and deliver two videos that capture the process of this project, including the experiences and testimonials of participants.

2. Objectives

The Activating Youth Leadership project hopes to:

• Activate youth engagement in community-level climate action
• Advance Indigenous-led environmental literacy
• Support Indigenous-led, place-based, environmental literacy across the country

3. Scope

As part of this project, the selected videographer or firm will provide the necessary elements to capture the co-design process and create a series of videos highlighting the community-level impacts of the curriculum and student projects.

The videos created will be crucial to empower communities across Canada and independently replicate the co-design process while creating a relevant and appropriate curriculum to support youth environmental literacy within their local context.

We will provide:

• Script/interview questions
• Interview subjects
• Brand guidelines
• Scheduling
• Shoot locations

Note: The video production will take place at the Six Nations of the Grand River Reserve.

4. Themes

The project will focus on Etuaptmumk or Two-Eyed seeing approach for curriculum development specifically tailored to the Six Nations of the Grand River and Hamilton communities. The curriculum will apply cultural knowledge, address community priorities, and support solutions to local climate change issues.

5. Desired qualifications

• Evidence working collaboratively with non-profit organizations over the past five years
• Ability to meet tight timelines and produce fast turnarounds is required
• Ability to deliver all components outlined within the established budget
• Alignment with our organizational values and mission
• Possession of all necessary professional filming equipment, including supplemental lighting if required
• Ability to shoot in person in the Hamilton / Six Nations Reserve Area
• Ability to work collaboratively with multiple audiences.

6. Desired Videographer or Firm Videography approaches and materials

The selected videographer or firm should have the necessary requirements below:

• Evidence of working with non-profit organizations within the past five years
• Being comfortable working within a general framework to produce creative content
• Experience in interviewing participants and accommodating them throughout the interview process
• Able to work to specific timelines as required through our federal funding obligations
• Alignment with our organizational values and mission as well as our REDI approaches
• Possession of all necessary professional filming equipment, including supplemental lighting if required
• Ability to shoot in person in the Hamilton / Six Nations Reserve Area
• Ability to work collaboratively with multiple audiences. For non-Indigenous applicants: experience and comfort collaborating with diverse groups, including Indigenous communities

Approaches should also include:

• Diversity: Showcase a range of participants' backgrounds across the project (i.e., different ethnicities, genders, gender expressions, sexual orientations, ages, and abilities)
• Equity: Ensuring there is a multitude of social identities without reproducing status quos (i.e., only male voices)
• Inclusion: Consideration of people’s identity and relate with others through the collaboration process (anecdotes shared, feedback given, comfort level in sharing identity-related perspectives.
• Belonging: Considerations for how people feel in different environments, in particular, through testimonials (i.e., interviewing them directly).

Video Material Use

We envision the videos to be used in the following formats

• Longer format videos: this includes videos highlighting the entire co-design process and community-level impact projects by students.
• Shorter format videos: Capturing snippets of the co-design process, student projects, testimonials and more. We hope to use this for social media use as well as promotional materials to replicate the process.

7. Timeline

All videos will need to be delivered no later than March 31, 2027.

Selection process

• November 4, 2024: Launch Request for Proposals
• December 20, 2024: Deadline to Apply
• February 2025: Selection of videographer

Year 1-2: Community-level impact videos

• March 2025 - January 2026: Videographer works with the TSC team and partners to document the co-design process
• September 2025 - March 2026: Preparing promotional and informative materials about the curriculum and pilot project.

Year 2-3: Community-level impact videos

• April 2026 - January 2027: Producing a highlight video to showcase the community-level impacts of the curriculum and students' projects (Pilot phase)
• March 2026 - Feb 2027: Producing a highlight video to showcase the community-level impacts of the curriculum and students' projects (Engagement phase)

  • Highlight video is produced of the pilot phase (recorded in FY2). This video will be used as promotional material to support the replication phase.

Post-production

• January 2027 - March 2027: Finalize videos and accessibility considerations.

8. Project Budget

This project is made possible with funds from the Ministry of Employment and Social Development of Canada (ESDC). The overall proposal should not exceed $15,000 for a period of 2 years (see timeline above). The budget is a substantial portion of the criteria,

The budget should cover for additional expenses such as any necessary transportation, meals per day, incidentals, and accommodations.

9. Your Proposal

To facilitate a faster evaluation and comparative analysis of the proposals, we ask that proposals be structured in the following manner:

1. Company Overview or Portfolio (previous work)

   1. Team members in charge of the video production process (specify background and capabilities)

2. Rationale why the videographer is ideal for this particular project
3. Proposed methodology or approach to the project
4. Plan for the production stages.

   1. Applicable outsourced tasks

5. Financial proposal (breakdown of costs)

If you are qualified and available to produce and deliver this co-design process, please fill out our online form to submit your proposal. If you have technical difficulties, you can use the PDF template attached and send it via email to nicolas@thestarfish.ca

Please indicate you saw this at GoodWork.ca.

10. Contact Information

If you have any questions, please email our Senior Education Manager, Nicolas Pena Perra ( nicolas@thestarfish.ca ).

The deadline to apply is December 20, 2024.