Charity Accounting, Administration

Position: Account Administrator
Organization: Salthaven Wildlife Rehabilitation and Education Centre
Location: on-site, Strathroy, near London, Ontario

About Us

Salthaven Wildlife Rehabilitation and Education Centre, located near Strathroy, Ontario and Regina, Saskatchewan is committed to the care and rehabilitation of sick, injured, orphaned or otherwise compromised wildlife. Our goal is to return healthy animals to their natural habitat. Through education, we are dedicated to increasing public awareness about and respect for the issues affecting Canadian wildlife. We are a registered Canadian charitable organization.

Position Overview

We are seeking a highly-skilled Accounts Administrator to join our exciting team. The role will start as a part time position with potential for more work in the future. This is an accounting job. As an Accounts Administrator, reporting directly to the Director of Wildlife Rehabilitation and ultimately sharing information with the Board of Directors, you will play a key role in performing financial, administrative and operational tasks that keep both locations of our national organization running smoothly. The position is located near Strathroy, Ontario and offers an opportunity for a flexible onsite and remote working environment on a regular schedule.

Part time hours with the potential for full time work start at 20 hours per week and must be available to work onsite for a few hours each day. Monday-Friday 9am-5pm with flexibility and one evening a month to meet with the Board.

Salary: $24/hr

Roles and Responsibilities

Manage the Donor Database

• Manually process and enter a high daily volume of cash, credit card, etransfer and online donations as needed.
• Must be able to work with the existing systems prior to it being automated as well as once the system is automated.
• Generate and issue tax receipts for each donation as well as create reports for internal and external stakeholder use.
• Ensure all tax issuances follow the legal guidelines set by Canada Revenue Agency as well as fulfill external audit processes.
• Willing to participate in the automation and streamlining of our existing donation system with our financial system.

Manage Accounts Payable and Accounts Receivable

• Accurately input of all expenses including appropriate sign off and reviews using our existing and eventually automated system.
• Ensure timely payment of a large volume of varied payment modes.
• Accurately enter all receivables as well as follow up for timely collection.
• Prepare and provide cash flow report on a regular basis to the Director of Wildlife Rehabilitation.
• Track and control expenditures for designated Grant funds.
• Automate our Excel accounts payable/receivable within our existing QuickBooks account.

Budgets and Statements

• Prepare the annual budget with input and discussion from the Director of Wildlife Rehabilitation and the Board of Directors.
• Provide monthly and YTD actuals vs budget with analysis and projections to help guide the Board members to understand variances as well as make key decisions. Be prepared to present findings to the Board members.
• Prepare monthly financial statements in advance of monthly Board of Directors meetings.

Banking

• Ensure accurate deposit and charitable receipt of donations.
• Reconcile the bank and credit card statements monthly.
• Perform weekly local bank drops.

Human Resources

• Manually prepare accurate bi-weekly payroll for up to 20 staff from two locations using our existing and eventually automated system.
• Timely review and payment of expense reports submitted by employees.
• Manage the onboarding and offboarding process for staff and volunteers. This includes the preparation of T4’s, ROE’s and letters supporting volunteer hours.
• Participate in the automation of our Excel payroll system integration into our existing QuickBooks account.

Audit and Annual Filings

• Work with external auditors on an annual basis to aid as needed.
• Accurately file the annual charities return T3010.
• Work with CRA on requests or audit requests as needed.

HST Reporting

• Complete and file semi-annual HST/GST rebate.

Qualifications and Experience

The Accounts Administrator will be committed to Salthaven’s mission and will demonstrate following qualifications:

• College diploma or University degree in Business, Finance or Accounting.
• A minimum of 3 years of finance and administration experience with a registered, Canadian charitable organization.
• Must be highly confident and skilled in QuickBooks and Microsoft Office including Excel.
• Must have transportation to be able to work onsite a few days each week.
• Strong written and verbal communication skills.
• Presenting and speaking in front of a small group is required.
• Highly organized and detailed oriented.
• Independent and able to solve problems.
• Must be bondable.
• An interest in wildlife, the environment and their preservation is an asset.
• Must be legally entitled to work in Canada.

Apply to: info@salthaven.org

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