VICTORIA BC

Position: Administrative Assistant to the Executive Director
Organization: Salal Foundation
Location: the ideal candidate is Victoria-based, British Columbia

Salal Foundation Mission

Salal Foundation’s mission is to research, test, and scale innovative strategies that nurture transparency, citizen engagement, democracy, and communities living within natural limits. We maximize our effectiveness by supporting organizations and leaders to advance innovative strategic solutions in our priority areas.

For more information, please Salal Foundation’s website at https://salalfoundation.ca/.

Administrative Assistant, Victoria, BC

Salal Foundation seeks an energetic, experienced virtual assistant to support our Executive Director and Senior Team as part of a small, remote organization working across Canada..

The ideal candidate is Victoria-based. Remote, flexible PTE (20+ hours per week), starting hourly wage of $26.5 /hr, after benefits hourly wage is closer to $29.00 per hour (experience will be considered). Salal Foundation benefits include:

• Competitive Benefits, with a health, wellness & office equipment programme.

• Opportunities and support for professional learning and growth.

• Chance to be a part of an innovative team focused on changing the face of Canada.

Manage the Office of the Executive Director:

• Diary management for the Executive Director, including:

  • Creation and Maintenance of the Organization's Calendar.

  • Coordinating with senior team calendars.

  • Coordinate Board Meeting dates & times.

• Organize travel logistics:

  • Organize travel for team events / off-site for senior team members.

  • Personal and professional travel for Executive Director: including flights, accommodation, restaurant bookings, etc.

• Collate and submit expenses.

• Create related itineraries for the senior team.

• On occasion, represent Salal at meetings when the Executive Director cannot attend; take minutes and report back on the progress of the meeting(s).

• Manage correspondence on behalf of the Executive Director.

  • Manage and curate inboxes.

• Support workflow enhancements and contribute to a culture of ongoing improvement for the Executive Director.

• Coordinate with the organization's Administrative Team for meetings with the ED.

Personal:

• Schedule occasional meetings for household/family.

• General admin for Executive Director's home office: duties include implementing and maintaining a filing system (digital and paper files), ordering and maintaining office equipment.

Requirements:

• 2-5 years of experience assisting a dynamic leader and a small leadership team.

• Familiarity with the role of a personal assistant.

• Comfortable working remotely.

• A car or means of transportation to allow for in-person meetings, with Executive Director.

Please submit your cover letter and resume to: work@salalfoundation.ca

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