Waste and recycling information, education

Job title: Executive Assistant & Events Coordinator
Organization: Municipal Media Inc.
Location: Remote in Canada or USA | New Jersey or Illinois-based candidates strongly preferred

Terms: Part-time
Compensation: $20-$25 hourly, based on experience
Start Date: Immediate
Travel: Some travel required for in-person events and industry conferences

About Recycle Coach

While it’s true that most municipalities start using Recycle Coach so residents know when it’s garbage day, we’re so much more than just a calendar.

Recycle Coach provides solid waste education, recycling education, and communication solutions across 1,700+ cities in North America and Australia. Our mobile app creates engaging and interactive learning experiences that help solve local environmental challenges, teaching residents not only how to recycle correctly, but why it matters.

At Recycle Coach, we’re looking for top talent who get excited about using technology to solve environmental challenges. We’re a forward-thinking organization that has led for 20+ years in waste and recycling information and education through technology.

About the Role

We're seeking a detail-oriented, organized professional to support our CEO and support our trade show operations, providing hands-on coordination and execution support for employee engagement initiatives and industry conferences. This hybrid role splits time between executive assistance and events coordination, offering the opportunity to impact multiple areas of the organization.

Key Responsibilities

Executive Assistant (CEO Support)

• Manage CEO calendar, meetings, and scheduling
• Prepare meeting agendas, materials, and follow-up communications
• Handle correspondence, emails, and administrative requests
• Coordinate travel logistics and itineraries
• Assist with ad-hoc projects and priorities as needed

Event Management

• Coordinate and execute logistics for conferences, roadshows, and company-wide events
• Research and manage event vendors, venues, and contracts, ensuring seamless delivery
• Manage invoices and support financial processes related to events
• Oversee comprehensive quality check of all owned assets and facilitate maintenance as necessary, before and after events
• Facilitate printing, packing, and shipping for programs from the warehouse, and is the first line of defense for any logistics issues
• Prepares necessary documentation (BOLs, customs forms, etc.)
• Collaborate with internal stakeholders and external partners to deliver high-quality outcomes

Qualifications

• Experience in operations, events, or program coordination
• Strong organizational and interpersonal skills
• Attention to detail and follow-through
• Comfortable operating in a fast-paced, multi-stakeholder environment
• Ability to manage multiple priorities simultaneously

How to Apply

Please submit a single PDF containing your cover letter and resume. Label the file LASTNAME_EA-EC and use the same format in your email subject line.

Send to: careers@recyclecoach.com

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Only candidates selected for an interview will be contacted. We appreciate your interest in Recycle Coach.

Recycle Coach is an equal opportunity employer.